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Permit and pilot car software

Permits and pilot cars for heavy haul.

FleetLynk is web software for heavy-haul permit work: permit companies take orders and track a permit for each state on the route, carriers and owner-operators apply and run their fleet paperwork, and pilot car (escort vehicle) companies manage and list their company.

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Signing up needs no card · Built for permit offices, carriers, owner-operators and pilot car companies.

Payments by StripePermigo runs on FleetLynk
Four kinds of company

Who is FleetLynk for?

FleetLynk is permit and pilot car software for the four kinds of companies that move an oversize load. Permit offices run the orders and each state’s permit. Carriers and owner-operators apply and keep their fleet paperwork. Pilot car companies manage their crew and get listed. Pick yours to see how it works for you.

Carriers

Apply through your permit office and follow each state on the route. See what every permit cost, line by line, and keep trucks, trailers and drivers current.

Owner-operators

Save your truck and axle specs once, apply for permits, scan receipts and rate confirmations, and see your cost per mile.

Permit companies

Take orders in one inbox, work each state from its filing sheet, send the driver one link and bill from the costs you recorded.

Pilot car companies

Keep your profile, operators, vehicles, certifications and insurance in one place, post when you’re available and switch on a public listing.

How a trip moves

How does a permit go from order to paid invoice?

FleetLynk keeps one record from the order to the paid invoice. The trip lists each state the route crosses, and each state on the trip gets its own permit line and status. The driver opens one link with all of it, and the permit office bills from the costs it recorded. The truck is typed once, and each portal’s values are one click to copy.

  1. The order lands in Received, the permit office’s inbox: typed by the office, sent as a carrier’s application or placed as a web order. Make the trip once, with the route, truck, trailer and load size.
  2. FleetLynk lists each state the route crosses and gives each one its own permit line. Each moves from Queued to Submitted to Permit received, and its filing sheet holds what the state portal asks for. A carrier sees the same steps as Waiting to start, Filed with the state and Permit in hand.
  3. The driver gets one link with the route, each state’s permit and directions. It opens on any phone with no login and expires after 90 days.
  4. When the trip is done, the permit office sends an invoice built from the costs it recorded. Card and bank payments through Stripe, and Zelle, are switched on office by office — ask us about yours.
Example trip #1042, Houston, TX to Atlanta, GA: the order in Received, a permit line for each state on the route, the driver packet and the paid invoice.

Order & trip

Each state’s permit

Driver packet

Invoice & paid

What FleetLynk doesn’t do: it never files a permit or pays a state fee for you. Your team submits each state in that state’s own portal.

Inside FleetLynk

What does FleetLynk run today?

FleetLynk runs the working day of a permit office: the Received inbox, a permit line for each state on the trip, a filing sheet for each state portal and the State Directory. Carriers and owner-operators also get weekly settlements and a pilot car search by ZIP, state or location. Every screen below is the real app, filled with example data.

Received trips: Every order waiting on the office, oldest first.
Filing sheet: Every value a state portal asks for, in portal order, ready to copy.
State Directory: Portal links and DOT phones for 48 states and DC.
Find pilot cars: Pilot car companies near the pickup, by ZIP code, state or your location.
Settlements: Weekly settlement statements for owner-operators and drivers, worked out line by line.
Crew, cars and listing

How do pilot car companies get found?

FleetLynk gives a pilot car (escort vehicle) company one place to run itself: its profile, operators, vehicles, certifications and insurance, each document reviewed by a person at FleetLynk. Once FleetLynk approves your listing, offices and carriers searching near the pickup can find you and see when you’re available.

  • Profile & listingPick from 10 services, set your service states and a travel radius of 10–3,000 miles.
  • OperatorsEveryone on your crew, in one list.
  • VehiclesEach car and the equipment it carries, such as a height pole.
  • Certifications & insuranceUpload each card and policy, and a person at FleetLynk reviews it.
  • AvailabilityPost that a crew will be near a ZIP or your current location, up to 14 days ahead, or tap Available now.
  • Expiry remindersBy email or Telegram, 60, 30, 14, 7 and 3 days before a document expires.
  • Public listingSwitch it on and your company shows on its state’s page on fleetlynk.co, without your phone or email.
Example company Price Pilot Cars, based at 79101, TX: its profile, crew and documents in one place, a reminder before a card expires, and Available now when a carrier searches near the pickup.
Screens

Built for the office and the cab

Received trips: Every order waiting on the office, oldest first.

Received trips

Every order waiting on the office, oldest first.

Filing sheet: Every value a state portal asks for, in portal order, ready to copy.

Filing sheet

Every value a state portal asks for, in portal order, ready to copy.

State Directory: Portal links and DOT phones for 48 states and DC.

State Directory

Portal links and DOT phones for 48 states and DC.

Find pilot cars: Pilot car companies near the pickup, by ZIP code, state or your location.

Find pilot cars

Pilot car companies near the pickup, by ZIP code, state or your location.

Settlements: Weekly settlement statements for owner-operators and drivers, worked out line by line.

Settlements

Weekly settlement statements for owner-operators and drivers, worked out line by line.

Driver packet: Route, permits and directions on the driver’s phone, with no login.

Driver packet

Route, permits and directions on the driver’s phone, with no login.

Your data, your workspaceEvery company’s trips, drivers and permits stay in its own workspace. Card and bank payments run through Stripe where an office switches them on.
Before vs. after

State portals and spreadsheets vs. FleetLynk

Without FleetLynk

  • Retyping the same truck into each state’s portal
  • Permit status scattered across emails and calls
  • Drivers calling to ask which permit is for which state

With FleetLynk

  • Type the truck, trailer and load once, then copy each portal’s values in one click
  • Each state’s status on one trip
  • One link to the driver with every permit
Get started free
Get started free
Before you apply

What will the permits for my load cost?

FleetLynk doesn’t quote permit prices. Permigo runs a public calculator that prices a load state by state. The link below opens it with an example filled in: an excavator on a lowboy from Houston, TX to Atlanta, GA. Change any size, weight or state to price your own load.

Price this load on Permigo’s calculatorPermigo is a permit company that runs on FleetLynk.

Example loadPermigo

Excavator on a lowboy, Houston, TX to Atlanta, GA

  1. TX
  2. LA
  3. MS
  4. AL
  5. GA

Width, height, length, weight, axles and the miles in each state, filled in.

Where to start

Which FleetLynk page is for me?

FleetLynk has a page for each kind of company and one for each product. Find the work you do in the table and open that page: it shows the screens you’d use, how a trip or a listing moves through them, and the questions people in your seat ask first.

FleetLynk’s pages, by the work you do
Who you areWhat you do in FleetLynkPage
Permit companiesTake orders, work each state from a filing sheet, send one driver link and invoice.Run a permit office on FleetLynk 
CarriersApply for permits, watch each state’s status, see each permit’s cost and keep the fleet current.Permit software for carriers 
Owner-operatorsSave truck and axle specs, scan receipts and rate confirmations, and check cost per mile.Owner-operator permit software 
Pilot car companiesKeep crew, vehicles and documents current, post availability and publish a listing.Pilot car company management 
Comparing permit toolsSee every permit feature, from the Received inbox to invoices you can split by truck.Oversize permit software 
Needing an escortFind pilot cars by ZIP code, state or your location, within 1–500 miles.Pilot car software 

More about FleetLynk

How much does FleetLynk cost?

There’s no price list. A permit office, a fleet, an owner-operator and a pilot car company each need different parts of FleetLynk, so the price is set with you for what you run. Email support@fleetlynk.co and tell us who you are; signing up needs no card.

Contact ussupport@fleetlynk.co

See FleetLynk work

One example trip from the web order to the paid invoice, then the pilot car company that rides with it: its paperwork reviewed, its crew available, and a carrier finding it.

What the video shows

  1. Permits and pilot cars for heavy haul.
  2. An example web order lands in Received: trip #1042, Houston, TX to Atlanta, GA.
  3. The route draws across Texas, Louisiana, Mississippi, Alabama and Georgia, and each state gets its own permit line.
  4. Each permit moves from Queued to Submitted to Permit received.
  5. The filing sheet holds each value the Georgia portal asks for, ready to copy.
  6. The driver gets one link, with no login.
  7. The invoice goes from Draft to Sent to Paid: from the order to the paid invoice.
  8. And the pilot cars that ride with it.
  9. An example pilot car company fills in its profile, its services, its operators and its vehicles.
  10. A person at FleetLynk reviews its certification and insurance, and each one reads Verified.
  11. A reminder arrives 14 days before a card expires, by email or Telegram.
  12. The company switches on Available now.
  13. A carrier finds it in Find pilot cars, its location blurred to about 3.5 mi, and on the pilot car companies page for Texas.
  14. FleetLynk. fleetlynk.co

Frequently asked questions

Didn’t find your question? Ask a person at FleetLynk.

Email support@fleetlynk.co
What is FleetLynk?
FleetLynk is web software for heavy-haul permits and pilot cars. Permit offices take orders, keep a permit line for each state on the route, send the driver one link and invoice from recorded costs. Carriers and owner-operators apply and keep their fleet paperwork, and pilot car companies manage their crew and listing.
Is FleetLynk a TMS?
Not yet. FleetLynk already runs trips, per-state permits, driver packets, invoices and settlements. We're building it into a complete TMS for heavy haul.
Does FleetLynk file my permits?
No. FleetLynk is software, not a permit service: your permit office, or your own team, submits each state in that state’s portal. FleetLynk puts every value the portal asks for on a filing sheet, and its route tool, a private Chrome extension, copies the approved route back onto the trip. The route tool fills the form in Florida only and never presses Submit or Pay.
Which states does FleetLynk cover?
A trip gets a permit line for each state on its route, wherever it runs. The permit check on the trip form holds oversize and overweight rules for 48 states, and the State Directory has portal links and DOT phones for 48 states and DC. The route tool reads approved routes in 25+ states.
How do carriers, permit offices and pilot car companies work together in FleetLynk?
Each company keeps its own workspace. A carrier or owner-operator connects to a permit office by request or with the office’s invite code, then applies for permits there. Offices and carriers can invite the pilot car companies they already use with one link, and anyone signed in can search for pilot cars near the pickup.
Can I try FleetLynk before I talk to anyone?
Yes. Sign up, choose the kind of company you run and look around; signing up needs no card. A carrier gives its USDOT number when it signs up. When you want help setting up, email support@fleetlynk.co.